Online Scheduling

The Benefits of Wave Scheduling in Healthcare

The Benefits of Wave Scheduling in Healthcare

11 Jan 2022
5 min
the benefits of wave scheduling

In recent years, healthcare professionals have been increasingly turning to wave scheduling as a way to improve the efficiency of their practices.

Wave scheduling is a type of appointment scheduling that groups patients together in waves, or blocks, based on their needs.

This allows healthcare providers to see more patients in less time and with fewer disruptions.

There are many benefits of wave scheduling for both healthcare providers and patients.

For healthcare providers, wave scheduling can lead to increased productivity and profitability.

In addition, it can also help reduce patient wait times and increase patient satisfaction levels.

Patients benefit from shorter wait times and improved continuity of care when they see the same provider each time they come in for an appointment.

If you're considering implementing wave scheduling into your practice, there are a few things you should keep in mind.

First, you'll need to determine what types of appointments can be grouped together into waves. You'll also need to decide how long each wave will last and how many patients will be seen during each wave.

Once you've done this, you can begin creating your own customized wave schedule template.

What Is Wave Scheduling?

Most people are familiar with the traditional way of scheduling appointments where each patient is given a specific time slot. This can often lead to long wait times for both the patient and the doctor.

Wave scheduling is a type of appointment scheduling that groups patients together in waves, or blocks, of time. This allows medical practices to see more patients in a day and improve efficiency.

One advantage of wave scheduling is that it cuts down on wasted time between appointments.

When each patient has their own individual appointment, there are often significant gaps of time between when one person leaves and the next arrives. With wave scheduling, several patients can be seen back-to-back which eliminates this problem.

Another benefit is that it allows doctors to batch similar tasks together so they can work more efficiently.

For example, if a doctor knows they will have three follow-up visits scheduled in one morning, they can plan accordingly and prepare all the necessary materials ahead of time.

This type of scheduling can be a great way to improve the flow of medical practice and provide better patient care.

If you are considering wave scheduling for your own practice, be sure to consult with your staff and patients to ensure it will be a good fit.

Key Takeaway: Wave scheduling is a type of appointment scheduling that groups patients together in waves, or blocks, of time. This can help improve efficiency and patient care.

Why Should You Use Wave Scheduling in Your Medical Practice?

If you run a medical practice, then you know that there are always patients who need to be seen urgently. But, if your appointment times are all scheduled during the same period, then it can lead to long wait times for those urgent cases.

This is where wave scheduling comes in.

Wave scheduling is a great way to improve the efficiency of your medical practice by staggering appointments throughout the day.

By doing this, you can avoid peak times and ensure that patients are seen in a timely manner – no one likes waiting around for hours in a doctor’s office!

Wave scheduling can also help reduce wait times for patients who have urgent needs since they will be able to see you sooner rather than later.

Overall, using wave scheduling at your medical practice is beneficial for both doctors and patients alike. It helps keep everyone happy and ensures that everyone gets the care they need when they need it most.

Scheduling appointments
(Scheduling Appointments)

Benefits of Wave Scheduling

Wave scheduling is a type of appointment scheduling that groups together similar appointments so that they are back-to-back. This can help to increase efficiency and productivity, reduce wait times for patients, and improve patient satisfaction.

Wave scheduling can also help to improve communication between staff members and increase coordination of care. If you're running a busy medical practice, then wave scheduling may be something worth considering in order to streamline your operations.

Pro Tip: Use Upvio medical practice management software and see the difference it can make in your practice.

to manage multiple patients and staff. Plus, Upvio allows for easy setup of recurring appointments and location flexibility for hybrid teams.

How to Implement Wave Scheduling

If your medical practice is looking for ways to be more efficient, consider wave scheduling. Here's how you can get started.

  1. Decide what types of appointments will be included in each wave. For example, you may want to group all new patient visits together or all follow-up visits together.
  2. Assign staff members to each wave so that there are enough employees available to cover the number of scheduled patients per type of visit.
  3. Train your staff about how wave scheduling works and why it benefits the practice; this way they can answer any questions that patients may have related to the system.
  4. Let your patients know about wave scheduling when they make their appointment so there are no surprises when they come into the office.

Following these steps should help run a medical practice smoothly while seeing an increase in efficiency!

Key Takeaway: Wave scheduling is a great way to increase efficiency in a medical practice by grouping patients together based on their arrival time.

FAQs About Wave Scheduling

What is an example of wave scheduling?

Medical offices often use the wave method to group their patient visits. They might have 6 people scheduled at the top of the first half hour, 2 at 30 minutes, 2 at 45, and 2 at 60.

What are the 5 types of scheduling?

There are five types of scheduling:

  • Time-slot scheduling.
  • Wave scheduling.
  • Wave and walk-in appointment scheduling.
  • Open appointment scheduling.
  • Double scheduling.
  • Cluster scheduling.
  • Matrix scheduling.
  • 40/20 scheduling.

What is the goal when using wave scheduling?

The goal is to have patients arrive "in waves" so that there is always someone waiting in the waiting room. But sometimes, patients with urgent issues will be seen before those with more minor concerns.


Wave scheduling can help you see more patients in less time and with fewer disruptions. In addition, it can also lead to shorter wait times for patients and improved continuity of care.

If you manage a team of healthcare professionals, then you know how important it is to have a good scheduling system in place. With Upvio's wave scheduling feature, you can ensure that your team is always on the same page and that everyone gets the care they need. Plus, with our telemedicine capabilities, you can provide care to patients from anywhere in the world.

So why wait? Get started today and see how Upvio can help your team thrive!

Need some help? Talk to an Expert

Up the Ante with Upvio

Link copied