5 Actual SOAP Notes Examples and Templates

5 Actual SOAP Notes Examples and Templates

11 Jan 2022
5 min
therapist writing soap notes - examples and templates

SOAP notes are a critical part of the massage therapy process. They allow you to document your treatment plans, track patient progress, and more. As a massage therapist, you know that providing clear and concise soap notes is essential for effective communication with other health professionals.

In order to make sure you're providing the most accurate information, it's essential to have a strong understanding of what should be included in your soap notes. In this blog post, we will provide five examples of SOAP note templates that you can use in your own practice. We will also discuss the benefits of using soap notes and how they can help improve your treatment outcomes!

Example 1: Acute Back Pain


The patient is a 40-year-old male who has been experiencing acute lower back pain for the past 3 days. He reports having a dull ache that radiates down his right leg at times, and he has difficulty standing upright or bending forward due to the pain.


During the massage, the patient’s lower back was tender to palpation and he exhibited guarding behaviour when certain areas were touched. The patient reported 4/10 pain intensity and increased it to 6/10 after tissue manipulation.


The patient is likely experiencing acute lower back pain due to muscular tension or spasms.


The patient will have continued massage therapy with a focus on relieving muscular tension and improving the range of motion in the affected area.

Further Reading:

Example 2: Low Back Pain radiating


The patient is a 45-year-old male complaining of chronic low back pain radiating into both buttocks and legs. He reports that he has had low back pain for several years but now it is increasing in intensity with little relief from over-the-counter medications or rest.


Physical examination reveals tightness in lumbar paraspinal muscles bilaterally as well as some localized tender points on palpation of lumbar erectors bilaterally, especially on the left side.


Low back syndrome secondary to postural changes due to prolonged work at a computer desk.


Massage therapy focused on deep tissue manipulation along the entire length of lumbar erectors bilaterally; myofascial release techniques applied to any areas of adhesion or scar tissue; stretching exercises utilized to increase range of motion within the lumbar spine, infrared heat applied before a session to prepare muscles for treatment. Follow-up sessions are scheduled every two weeks until symptoms are relieved.

Example 3: Shoulder Pain, Stiffness, and Tightness


The patient is a 30-year-old female complaining of shoulder pain, stiffness, and tightness. She reports that her shoulder has been bothering her for about one month and the pain has become increasingly worse over the past week. She states that she occasionally experiences numbing and tingling down her arm when the pain is more severe.


On physical examination, range of motion testing revealed some diminished movement in the left shoulder, with tenderness noted in the cervical spine. Palpation of the trapezius and rhomboids was also painful with no obvious trigger points identified.


Musculoskeletal tension related to prolonged computer work resulting in strain to neck and shoulders.


Massage therapy focused on the neck and upper back muscles to reduce muscle tension and improve the range of motion in the left shoulder joint.

Deep tissue massage will be used to help break down knots and spasms, followed by stretching exercises to improve flexibility. Follow-up appointments are scheduled every two weeks until symptoms resolved.

Example 4: Aggravated Pain


Patient-reported aggravated pain in her lower back, radiating into her glutes, due to prolonged sitting at work over several months. She expressed difficulty lying down due to an inability to find a comfortable position.


Upon physical assessment, tightness and trigger points were evident in her lumbar paraspinal and gluteal muscles. Superficial fascia adhesions were present on the left side of the lower back region.


Chronic myofascial pain syndrome secondary to sustained awkward posture during sedentary work hours.


An hour-long therapeutic massage was prescribed using Swedish techniques such as effleurage, petrissage, friction and stretching movements targeting affected areas in order to reduce muscle tension and improve circulation throughout tissues.

Following treatment, the patient was given postural advice regarding good ergonomics at the workstation along with instructions for self-care exercises between treatments at home.  

Example 5: Headache


The patient is a 27-year-old male presenting with a primary complaint of headache. The patient reports that the headache began approximately three days ago and is a constant, dull ache. He rates the pain as a 4/10 on the pain scale. He has not taken any medications to help reduce the headache and states he has had similar headaches in the past.


Upon examination, the patient has tenderness over the temporalis and occipital muscles bilaterally. Palpation of these areas elicits discomfort for the patient, rated as a 3/10 on the pain scale.

Suboccipital muscles are tight but non-tender, however, mobility is limited with an active range of motion in neck flexion and extension at 45 degrees bilaterally. No other abnormalities were noted during the examination.


Primary diagnosis is tension headache due to muscle tightness in temporalis and occipital areas bilaterally, secondary to stress or lack of sleep, as reported by the patient’s history of similar headaches in past times when under stress or fatigue.


The treatment plan includes massage therapy focusing on deep tissue massage of the temporalis and occipital muscles using a trigger point technique aimed to reduce muscle tension that is contributing to headaches.

The patient will also have exercises prescribed to improve mobility of suboccipital muscles, stretching hamstrings and thoracic spine rotation stretches specifically targeting areas associated with this condition. A patient will return in one week for a follow-up appointment to monitor progress.

Massage Documentation: Tips for Making the Most of it

Good documentation is essential to ensuring that you and any clients with whom you work have a positive massage experience. By taking the time to document your treatments, you can ensure that each session is tailored to meet your client’s needs and expectations, along with providing an easy way for both parties to track progress over time. Here are some tips for making the most out of your massage documentation.

Organize Your Notes in a Clear Way

The key to effective documentation is organization. Make sure that your notes are clear and easy to understand by separating different points into separate subsections, such as "Assessment," "Treatment Plan," and "Results."

This will help maintain accuracy and clarity while also making it easier to refer back when needed. Additionally, including details such as date, client information, and any relevant medical conditions or medications can help track progress or relay information between practitioners.

Include Specifics about Treatment Used
When documenting treatment plans or results from a massage session, try using very specific language about the techniques used instead of more general terms.

For example, saying “I used lymphatic drainage on the extremities” instead of “I used hands-on work on the limbs.” This can help guide other practitioners if they need to pick up where you left off or provide additional care, as well as give you more accurate data with which to assess progress over time—especially if you use consistent terminology across all sessions.

Use Rich Language When Descriptive Terms Are Needed

For parts of your documentation which incorporate more descriptive elements (e.g., describing client emotions before/after treatment), consider using more engaging language than just basic facts and figures. Doing so can make reading through these parts easier while also capturing nuances that may be difficult to accurately document otherwise.

Additionally, incorporating visual elements like sketches or diagrams can be extremely helpful in organizing large amounts of data quickly and accurately while remaining visually appealing—just make sure to clearly label each one!

Organizing your documentation

Organizing and structuring your massage documentation can help make it easier to understand and recall later. One way to do this is by using headings, which allow you to easily break up sections of the document for more efficient reading.

This also allows readers to quickly locate the information they need without having to sift through unnecessary details. Additionally, formatting text with bolded words can be used to draw attention to key points and phrases.

Provide Specific Details and Facts

When writing your massage documentation, be sure to include as many specific details and facts as possible. Include information such as the modality used, the technique performed, the duration of each technique, pressure levels used, client response or any other relevant factors that may affect treatment outcomes. Doing so ensures that all important information is included in the documentation which can provide better insight into how successful a given massage session was or where areas of improvement may lie.

High Semantic Richness

Including higher semantic richness within your massage documentation means that you are providing a deeper level of detail while being mindful of language choice and phrasing. This includes avoiding jargon, using descriptive words instead of one-word answers or phrases and making use of active rather than passive voice when applicable. Doing so helps ensure that all parties involved have a clear understanding of what is being discussed in the documentation without confusion or ambiguity.


Once written, it’s important to proofread your massage documentation for accuracy before submitting it. Check for typos, incorrect punctuation and grammar errors that could potentially confuse the line. Additionally, be sure to double-check check all facts included within the document are accurate — including dates, times and techniques — as inaccurate information can lead to misunderstandings later on in treatment planning or preventative care strategies.

Incorporate Client Feedback Into Notes Where Possible

Finally, it is important to integrate feedback from clients into your documentation whenever possible—not only does this show that their input was taken into account during treatment planning but also provides valuable insight into how they are responding (or not responding) positively or negatively towards certain treatments or techniques being used. This information should be kept up-to-date on each session's notes for easy reference later down the road!

Common Mistakes to Avoid When Writing SOAP Notes

Writing an effective SOAP note is essential for documenting a patient's medical condition and treatment plan. However, there are several common pitfalls that healthcare professionals should be aware of to create the most accurate and thorough record. Here are some of the most common mistakes to avoid when writing SOAP notes:

Neglecting Necessary Details:

While it may be tempting to just jot down the basics, any pertinent information should be included in the SOAP note. This includes information such as patient history, current symptoms, medications are taken, vital signs and physical exam findings.

Lack of Clarity:

It is important to chronicle the patient’s care accurately and convey what was discussed during their visit. If the language used is ambiguous or unclear, it could lead to confusion or miscommunication between healthcare providers.

Omitting Relevant Information:

In addition to providing a summary of the visit, it is also necessary to include any additional information related to the case such as test results or referral information from other medical personnel. Anytime this type of data is omitted from a SOAP note; it can hinder follow-up care for the patient.

Inaccurate Documentation:

Healthcare practitioners must ensure that all documentation is correct and up-to-date before submitting a SOAP note. It is important not only that all facts are correct but also that they be recorded promptly to provide an accurate picture of diagnosis and treatment options presented by their practitioner at that time.

Forgetting Follow-Up Care Instructions:

One of the most important aspects of a successful visit is providing appropriate follow-up instructions for both patients and referring physicians. This means including any necessary prescriptions, tests or referrals along with clear directions on how often follow-up visits should occur or when patients need to contact their physician with questions or concerns regarding their health conditions.

Incomplete Assessment:

The assessment portion of a SOAP note needs to include both objective observations about a patient’s condition as well as subjective reports from the patient themselves about how they are feeling (e.g., pain level). Skipping this section could result in inaccurate records which could interfere with proper diagnosis and treatment decisions down the line.

Ignoring Interventions & Outcomes:

Lastly, interventions must be performed during a clinic session to be noted along with outcomes achieved if any were observed after initial treatments had been applied. Without this critical piece of information being documented in detail, there would be no way to track progress made during each appointment which can hurt the overall care received by patients over time.

Further Reading:


Soap notes are an essential part of massage business and patient care. In order to create an effective soap note, you need to have a good understanding of the format and what information needs to be included. The five examples provided in this article serve as an excellent foundation for designing your own SOAP notes, customized to address each patient's unique needs while maintaining conciseness and accuracy.

Embracing technology tools like Upvio can streamline your daily tasks, enhance the quality of your SOAP notes, and facilitate a more comprehensive approach to patient care. Upvio offers a robust platform that caters to medical centers, practices, hospitals, and government agencies looking to leverage telehealth and improve overall efficiency. By integrating Upvio into your daily practice, you can ensure a seamless transition from traditional methods to modern, innovative solutions that empower your team and ultimately deliver better patient outcomes.

Don't hesitate to explore Upvio's capabilities and discover how it can revolutionize your healthcare practice, optimizing communication, record-keeping, and patient management. Start your journey towards improved patient care and an optimized workflow today.

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