How to Write Massage Therapy SOAP Notes with Example

How to Write Massage Therapy SOAP Notes with Example

11 Jan 2022
5 min
massage therapist writing soap notes

Are you a massage therapist who struggles to write effective SOAP notes after or during patient massage appointments? If so, you're not alone. This can be a difficult task, especially when you're taking care of multiple clients during a single session. SOAP notes are a standard way of documenting massage therapy sessions.

They allow you to track the progress of your clients, as well as provide information to insurance companies and other professionals. In this blog post, we will discuss how to write massage therapy SOAP notes, as well as provide some examples. We'll also provide some tips on creating an effective documentation system for your practice. Let's get started!

What are SOAP notes?

SOAP notes are a common method used by healthcare professionals to document patient care. The acronym stands for Subjective, Objective, Assessment, and Plan. SOAP notes begin with a description of the patient's symptoms, as well as any relevant medical history. They then move on to objective observations, such as vital signs and physical examination findings.

The assessment is a summary of the patient's condition, and the plan outlines the next steps in their care. SOAP notes provide a concise and standardized way to document patient care, making them an essential tool for busy healthcare professionals.

Further Reading:

Why are they important?

SOAP notes are an important part of the medical record and can be used to provide continuity of care when a patient is seen by multiple providers. They are also important for billing purposes. Massage therapists who use SOAP notes can document the services they provided, the length of the massage, and any special techniques used. This documentation can be used to justify the charges for the massage and to support insurance reimbursement.

Additionally, SOAP notes can help to improve communication between medical professionals. They can also be used to track a patient's progress over time and to identify any potential problems. In short, SOAP notes are an important tool in the medical field and should be used whenever possible.

How to Write Massage Therapy SOAP Notes with Example

Massage therapy SOAP notes are a type of progress report used by massage therapists to document the client's condition and progress during treatment. The acronym "SOAP" stands for Subjective, Objective, Assessment, and Plan.


The subjective section is where the therapist documents the client's self-reported symptoms and concerns. This information is typically gathered during the initial intake interview and may also be supplemented by feedback from the client during subsequent sessions.


The objective section documents the therapist's observations of the client's condition. This may include information gathered during an assessment, such as range of motion, muscle tone, and skin condition. It may also include observations made during a massage, such as changes in muscle tension or skin color.


The assessment section is where the therapist makes a judgment about the client's condition and prognosis. This may include a diagnosis if one has been given, as well as a treatment plan. The assessment should be based on the information gathered in the subjective and objective sections.


The plan section outlines the goals of treatment and the specific interventions that will be used to achieve those goals. The plan should be based on the assessment and should be regularly reviewed and updated as needed.


Now that we've gone over the basics of how to write a SOAP note, let's take a look at an example.

The client presents with complaints of tension headaches and neck pain. She reports that the pain is worse with stress and has been present for several months. She has tried over-the-counter medication, but it has not provided relief.
Upon examination, the client has tightness in the muscles of the neck and shoulders. She reports pain on a scale of 4 out of 10. There is tenderness in the muscles of the neck and trigger points are present.
The client will receive massage therapy twice per week for four weeks. Treatment will focus on the relaxation of the muscles of the neck and shoulders and the release of trigger points. The client will be given stretching exercises to do at home. She will be advised to continue using the over-the-counter medication as needed.
At the end of four weeks, client reports a decrease in pain to a level of 2 out of 10. She has an increased range of motion in the neck and shoulders and reports that the trigger points are no longer tender. Her massage therapist will continue to see her once per week for maintenance.

Now that you know how to write a massage therapy SOAP note, put your skills to the test with this free Massage Therapy SOAP Note Template!

Tips for making your SOAP notes more effective

SOAP notes are an important part of the nursing process, and can be a great way to track patient progress and keep track of important information. However, if they are not done effectively, they can be ineffective and may not serve their purpose. Here are seven tips for making your SOAP notes more effective:

1. Keep your SOAP notes brief:

To be effective, your SOAP notes should be concise and to the point. Try to stick to the key points of the conversation and avoid including unnecessary details.

2. Use headings:

When taking notes, it can be helpful to use headings to organize your thoughts. This will make it easier to review the conversation later on and identify the key points.

3. Be specific:

When noting down a conversation, try to be as specific as possible. Rather than writing “patient complained of pain,” try “patient reported a rating of 7 out of 10 on the pain scale.” This will help you remember the details later on.

4. Use active listening skills:

To take effective notes, you must be actively listening to the other person. This means paying attention to both what they are saying and how they are saying it.

5. Take breaks:

It can be difficult to focus for extended periods, especially if you are taking detailed notes. If you find yourself getting overwhelmed, take a break to give yourself a chance to clear your head and come back fresh.

6. Use a good system to take notes:

Taking notes by hand can be time consuming. If you use the Cogsworth massage appointment booker, you can create custom fields within the patient record and simply add information to the patient record on the spot.

7. Review your notes:

Once you have finished taking notes, review them carefully to make sure that you have captured all of the important information.

8. Make corrections and additions:

If you find any errors in your notes, make sure to correct them. You may also want to add any additional information that you think is important.

9. Create a summary:

Once you have reviewed your notes, take some time to create a summary of the most important points. This will help you solidify your understanding of the material and will also be useful when you need to review the information later on.

10. Practice writing SOAP notes:

The best way to get better at writing SOAP notes is to practice, so make sure to set aside some time to do so. You can even create fake patient files to have something to write about. The more you practice, the easier it will become. AI writing tools such as Agility Writer, Jasper, and Writesonic can be valuable resources for generating well-structured notes, especially for therapists who may struggle with articulating complex treatment details.

Templates of SOAP notes

SOAP notes for massage therapy can be found online. These templates can be helpful for massage therapists who are new to writing SOAP notes, or for experienced massage therapists who want to have a consistent format for their SOAP notes.

A massage therapist SOAP note template includes the following information:
  • Client's name and contact information
  • Date and time of visit
  • Description of what type of massage was performed
  • The client's reaction to the massage
  • Any areas that were sore or felt abnormal before or after treatment
  • Any other pertinent information, such as whether the client has any health conditions that need to be taken into account.

Related Question:

1. Can SOAP notes be used to bill patients?

Yes. SOAP notes can be used to bill patients, but they may not be the most efficient way to do so.

The main purpose of SOAP notes is to document patient care, and they are often used as a means of communication between clinicians. However, they can also be used to generate bills for patients. The problem with using SOAP notes to bill patients is that they can be quite time consuming, and there may be other more efficient ways of doing so.

2. What are the benefits of using SOAP notes?

SOAP notes are a documentation system used by health professionals to record patient information. There are many benefits of using SOAP notes, including:

  1. It can help ensure that all relevant information is documented and shared between healthcare providers.
  2. They provide a structure for documenting patient visits, which can help to ensure accurate and timely documentation.
  3. They can be used as a tool for monitoring patient progress over time.
  4. They can be used to track care plans and interventions, and to monitor patient outcomes.

3. What are some common mistakes people make with SOAP notes?

There are a few common mistakes that people make when taking SOAP notes. Here are a few of them:

Not including all relevant information in the note. This can lead to important information being missed, which can have an impact on the care of the patient.

  • Focusing too much on subjective information and not including objective information. This can lead to inaccurate diagnoses and treatment plans.
  • Not documenting everything that is said during the patient encounter. This can lead to confusion later on about what was discussed with the patient and what was decided as a treatment plan.

Further Reading:


Learning how to write massage therapy SOAP notes is a valuable skill for any massage therapist business. These notes can be used to show potential customers the benefits of massage therapy and how it can be part of a comprehensive treatment plan.

There is an abundance of resources available to guide you in creating effective massage therapy SOAP notes, including examples, templates, and forms. As you gain experience, your SOAP notes will become increasingly informative and valuable to both you and your clients.

To further streamline your massage therapy practice, consider leveraging the capabilities of Upvio, a comprehensive telehealth solution designed for medical, health, and wellness practices. Upvio can help you efficiently manage client records, securely store SOAP notes, and simplify communication among your team members. By adopting technology tools like Upvio, your practice can easily transition into the telehealth realm, catering to a wider audience and meeting the evolving needs of today's healthcare landscape.

Start exploring Upvio and discover how it can elevate your massage therapy practice while ensuring client satisfaction and maintaining professional standards in the ever-evolving world of telehealth.

Share this post

Up the Ante with Upvio

Link copied